stock counts
Stock counts, or full control over company assets
Stock counts management is a key element of enterprise asset management – not only does it fulfill legal requirements, but it is also a practical tool for control and optimization. At Cursor, we carry out inventory management in stores, warehouses, distribution centers, and offices – both nationwide and locally.
Zbigniew Puchała
Account Director
basic concepts
What is a stock counts?
This is a process of detailed verification of the actual state of the company's resources – both quantitative and qualitative. It includes, among others, goods, equipment, fixed assets, and consumables. With us, you can perform it in a fully professional manner – quickly, accurately, and without disrupting the current work of your team.
We carry out stock cunts, including:
- In stores and retail outlets
- In warehouses and distribution centers
- In hospitals, clinics and service facilities
- In offices, branches and administrative spaces
- And in any even the most extreme and non-standard locations
basics
Expanded stock counts capabilities
We use mobile scanners, applications, and real-time reporting systems to quickly and accurately identify discrepancies, shortages, or surpluses. Our teams work according to standardized procedures, which guarantees repeatability and reliability of results.
Our stock counts are characterized by:
- Tagging of assets - labels, barcodes, RFID
- Mobile scanning - fast registration of products in the field
- Analysis of non-compliance - with recommendations for corrections
- Pre-audit support - preparation of documentation
- Rolling inventory - planning continuous surveillance of assets
proven partner
Why should you outsource your stock counts?
Entrusting the stock counkts to a specialized partner saves time, costs and resources. An external team ensures independent assessment, eliminates the risk of errors, guarantees compliance with regulations and allows you to quickly obtain a reliable result. It is worth outsourcing when:
Your team doesn't have the time or competence
When day-to-day responsibilities engage employees to the fullest, it is difficult to find space for reliable inventory taking. Lack of adequate competence further increases the risk of errors that can affect financial reports or management decisions.
You have a custom product that requires a specialized approach
Some goods or equipment require special knowledge or methodology when counting and evaluating. For example, our team has implemented inventories in cold storage facilities at -25 degrees, inventories of railroad rails or materials used in medicine.
You need an independent, objective assessment of your assets,
An external auditor brings a fresh perspective and objectivity, eliminating the influence of internal interests. As a result, you can be sure that the result of the inventory is reliable and consistent with the actual state of the assets.
You want to make sure everything is done according to regulations
Reporting and auditing regulations require strict adherence to procedures. Cursor guarantees compliance of operations with applicable regulations and minimizes the risk of legal consequences.
You want a fast, automated report without human error
Modern inventory systems allow automatic collection and analysis of data. This eliminates mistakes resulting from manual calculations and allows you to obtain a report in a much shorter time.
You are planning a reorganization, audit or review of resources prior to personnel changes.
In a restructuring situation, it is crucial to have full knowledge of the company's current resources. An accurate inventory makes it easier to plan activities and prevent problems during the implementation of changes.
Together we set the course for progress
A clear step-by-step process
Before we get started, you'll learn about the timeline, methods of operation and how to report.
In-house IT software
A dedicated system supports our team at every stage - from planning to the final report.
Nationwide coverage
We operate locally, but with central coordination. We serve companies all over Poland.
Reports tailored to your systems
PDF, Excel, CSV or any other format - we customize the data according to your needs.
Security and confidentiality
We protect your data and operate in accordance with your organization's security policy.
partner of first choice
Trusted by market leaders
Inventories
Comprehensive verification of assets after merger with AXA
After merging with AXA, UNIQA faced the challenge of verifying its assets throughout Poland. The new organization had to inspect fixed assets located in 46 regional branches across the country. We prepared and implemented a comprehensive inventory process – from a preparatory audit, through field inventories, to reporting in accordance with the client's requirements.
We engaged 14 specialized inventory teams equipped with mobile scanners and a dedicated reporting system. This made it possible to carry out the project quickly, accurately, and fully on schedule. As a result, UNIQA received a complete physical inventory, saving human resources and time for its employees.
PROGRES WYMAGAJĄCY PRECYZJI
Stock counts proven in practice
01
Contact and projectbrief
You submit a need or invite us to tender.
02
Site visit
We learn about the site, scale and specifics of the resources.
03
Planning and arrangements with the team
We tailor the process to your organization's operations and specifics
04
Signing of the contract and preparation of working data
05
Implementation of the inventory
We carry out the project in accordance with the predetermined schedule.
06
Reporting and additional conversions (if required)
07
Project closure and handover of documentation
Zbigniew Puchała
Account Director
FAQs
Are Cursor employees trained?
What technologies does Cursor use in inventory projects?
Can Cursor integrate the inventory report with my ERP system?
What if the inventory takes longer?
METODs
What stock counts methods are most commonly used?
Stock counts is the process of calculating and verifying a company's assets. Whether it is, a warehouse inventory, a clothing store inventory or a grocery store inventory, three inventory procedures can be used:
- A physical inventory - the most popular and basic method, which involves physically counting, weighing or measuring assets and then comparing them with the data in the accounting books. It is used to tangible assets, such as goods, materials and fixed assets, as well as cash on hand. It is a mandatory annual inventory, and must be carried out by the end of each fiscal year;
- Confirmation of balance (reconciliation of balances) - such inventories consist of written confirmation of assets and liabilities between two entities. Used to determine accounts receivable and accounts payable from counterparties, funds held in bank accounts and assets entrusted to other entities;
- Verification - comparison of data from the books of accounts with relevant source documents, such as contracts, invoices, or deeds. It is used when a physical physical inventory or confirmation of balances is impossible. Among other things, land and real estate, and fixed assets are subject to verification.
effectivness
How to prepare the company for the stock counts?
Preparing a company for a stock counts is a key process to ensure that it runs smoothly and correctly. It is essential:
- Establish an inventory committee - the committee is responsible for managing the inventory at each step;
- Establish a schedule - the stages of the inventory, that is, the dates on which the physical inventory will be carried out;
- Withdrawal of documents - all inventory (e.g., WZ, PZ) and asset accounting documents must be sorted out and forwarded to the accounting department for inclusion in the accounts;
- Putting the warehouse in order-Make sure all goods and materials are properly sorted, labeled and accessible.
Proper preparation is the basis for avoiding chaos and ensuring that the inventory is carried out quickly and reliably. With the service we offer, your periodic inventory will be a quick process.
lead time
How long does a standard stock counts take?
The time it takes to complete a warehouse or store inventory varies widely and depends on a number of factors, such as the size and type of company, the amount and variety of product assortment, and how orderly the store is. In small stores, the inventory may take only a few hours, often taking place outside of opening hours.
In large stores and warehouses, the process can take several to several hours of intensive teamwork, and in very large manufacturing companies or distribution centers, the inventory may be spread over several days.
According to Polish law, the Accounting Act allows for a physical inventory to be taken from 3 months before the end of the fiscal year to 15 days after the end of the year, which gives flexibility in planning. However, it is crucial that the final result of the inventory reflects the state on the balance sheet date.
If you want to be sure that the inventory of goods was carried out efficiently and effectively, we invite you to use our services!
benefits
How do stock counts services support warehouse management?
Stock counts services support warehouse management by providing accurate and up-to-date inventory data. With regular physical inventories, companies can verify that their inventory levels in an IT system (such as a WMS) match reality. Regular inventories help prevent theft and other losses, as any discrepancies are quickly identified.
Correct data on the location and quantity of products reduces the time needed for order picking and makes the entire flow of goods in the warehouse smoother.
At Cursor, we do not only conduct inventories. Among our services are also such as distribution and handling of POS materials (POSM), retail audits, professional merchandising or sales force outsourcing.
Contact us today to improve your business!